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Secretarial, PAs & Admin

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Receptionist/IT Support Officer (London)

Price: contact | UK, england, London,
Receptionist/IT Support Officer (London)
Ad ID: 2557491
Posted on Jul 17, 2017
Expire: Oct 15, 2017
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Posted by: Unregistered user
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Address: Southwark, London

Job Purpose: This is a vital position at the Centre as the Reception/Administrator is key to both clients and staff
The Receptionist/Administrator is responsible for reception duties, incoming call answering and general office duties.

• Work as part of the Reception/Admin team, where all members support each other and share the workload as necessary
The atmosphere in Reception should be helpful, professional, welcoming and friendly
• Responsible for general reception/office cleaning.
• Answer the telephone within three rings in a pleasant and professional manner.
• Transfer calls quickly to the appropriate person and take clear messages with all the relevant information if that person is not available
• Deal with enquiries in reception and maintain a clean, tidy environment in the reception area; ensure leaflet racks are well stocked at all times.
• Provide an efficient Reception service, often working on own initiative, carrying out administration duties to a high standard
Accurate and speed of work is essential
Prioritizing workload to meet deadlines requested by both staff and clients
• To ensure cover is provided in Reception at all required times
• Recording Accident Report Forms on Computer
• Take delivery of stationery orders from suppliers, monthly stock take of stationery supplies
• Responsible for outgoing mail, posting and recording and incoming mail when required.
• Responsible for processing deliveries, handling and distributing faxes
• Ensure EFL class folders are up-to-date and remind teachers of keeping all documents in it up-to-date
• Assist Academic Manager and Chief Administrator with the daily activities of the School
• Provide support to teachers with resources and materials as and when necessary
• Be responsible for printing student ID cards
• Ensure sufficient information is given to prospective students
• Be responsible for placing students into appropriate classes / levels and their induction
• To carry out other appropriate duties as requested by the Director or other senior staff
IT Maintenance

• Good knowledge in LAN network, Microsoft products, basic office IT equipment which are related to Internet/wifi/phones.
• PC/laptop updates, repair
Experienced in Microsoft product, able to solve most problems quickly, if not, at least should know how and where to search for solutions
• Record printer usage, order supplies when needed
• Download attendance data from clock in devices, generate report send to the accountant by end of month.
• Provide distance support to care homes when they have issues with their IT equipment, remotely control or on the phone.
• Research market and give quote/suggestion from the technical side, when company needs to buy new IT equipment.
• Renew company’s EMAIL accounts, DOMAIN
Call technical support when necessary.
• Good knowledge about android and apple devices: set up any new device, data transfer, backup and email setup etc.

Full time:
Hours: 12:30 - 21:30 (with one hour break) Monday - Friday (We will need to stress that the hour break must be before 17:30).
Pay: £19,000
Extra: Bonuses based on commission

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Posted on Jul 17, 2017

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